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Police Award
12. TRANSFER EXPENSES
12.1 Definitions
'New locality' means the locality to which the member is transferred.
'Old locality' means the locality from which the member is transferred.
'Property' means all conventional permanent types of accommodation including flats, home units and land on which to erect a dwelling, but shall not include any type of temporary accommodation such as a caravan, holiday home, house boat or similar.
'Property Purchase Expenses' includes:
(a) Professional costs and disbursements paid to a solicitor, land broker or conveyancer.
(b) Expenses relating to the execution or discharge of a mortgage. Where the property is subject to more than one mortgage, the costs involved with one mortgage only shall be admissible.
(c) Stamp duty and other statutory charges paid to register or transfer titles and/or mortgages.
(d) All other expenses necessarily incurred in the purchase of a property which are approved by the Controlling Authority. but does not include:
(a) Mortgage insurance costs.
(b) Charges incurred in arranging bridging finance.
(c) Council or Corporation rates, water, sewerage, garbage, electricity or similar charges.
'Property Sale Expenses' includes:
(a) Commission and related expenses paid to a real estate agent or other agent for fees paid to an auctioneer where the property is sold at auction.
(b) Professional costs and disbursements paid to a solicitor, land broker or conveyancer.
(c) Expenses relating to the execution or discharge of a mortgage. Where the property is subject to more than one mortgage, the costs involved with one mortgage only shall be admissible.
(d) Advertising expenses, not exceeding $500.00 relating to the sale of the property where an agent was not engaged to sell the property.
(e) Stamp duty and other statutory charges paid to register or transfer titles and/or mortgages.
(f) Other expenses necessarily incurred in the sale of a property which are approved by the Controlling Authority. but does not include:
(a) Charges incurred in arranging bridging finance.
(b) Auctioneers fees in respect of an unsuccessful auction.
(c) Council or Corporation rates, water, sewerage, garbage, electricity or similar charges.
'Transfer' or 'transferred' means a permanent transfer resulting from an advertised vacancy or application for promotion, or a compulsory transfer. It does not include a voluntary request by a member, a posting upon graduation from the Police Academy or a transfer as a result of misconduct.
12.2 Property Sale Expenses
12.2.1 A member transferred from one location to another requiring a change in residence shall be entitled to a property sale expenses for the sale of a property in their old locality provided that:
(a) the property is owned and occupied by the member; or
(b) the property was being purchased under a contract of sale providing for vacant possession; or
(c) the property was being constructed for the member's own occupation on completion of construction;
(d) at the date of sale the transfer of the member was approved and signed; and
(e) the expenses shall not exceed :
(i) $14,271 for a sale in a capital city and greater metropoloitan area within the capital city;
(ii) $10,655 for a sale in a non-capital city; or
(iii) such proportion which reflects the member's equity in the property owned jointly or in common with a person other than the member's spouse or dependent relative; and
(f) the amount paid shall be reimbursement for reasonable expenses approved by the Controlling Authority incurred in the sale of the property owned or part-owned by the member.
12.3 Property Purchase Expenses
12.3.1 A member who transfers to another locality and receives property sale expenses is entitled to property purchase expenses for the purchase of a property in the new locality, provided that:
(a) the expenses shall not exceed:
(i) $12,650 for a purchase in capital city and greater metropolitan area within the capital city; or
(ii) $8,590 for a purchase in a non-capital city.
(b) the amount paid shall be for reasonable expenses approved by the Controlling Authority incurred in the purchase of a property; and
(c) the member occupies the purchased property or intends to occupy the property upon completion of construction.
12.3.2 The Controlling Authority may approve payment of property purchase expenses for the purchase of a property in the new locality, to a member who does not sell a property in connection with transferring to another locality, if the Controlling Authority is satisfied the transfer necessitated the member to purchase a property in the new locality.
12.3.3 In addition to paragraph 12.3.2, a member who was required to reside in Departmental accommodation at their old locality is entitled to claim property purchase expenses for the purchase of a property at their new locality, provided the member was entitled to and claimed property sale expenses when the member transferred to the old locality.
12.3.4 (a) A member is not entitled to claim property sale or property purchase expenses in respect of a sale or purchase of a property, which is effected more than two years after the date on which the member takes up duty in the new locality; or
(b) After the date on which the transfer appears in the Police Gazette as the member's transfer date back to the previous locality if less than two years.
12.3.5 The Controlling Authority may approve both property sale and property purchase expenses outside the two year time frame in special circumstances upon application by the member.
12.3.6 Property Sale or Property Purchase Expenses may be approved at the discretion of the Controlling Authority for a member who is transferred to a new locality as a result of misconduct.
12.3.7 Where a member's spouse is also a member of the Police Service only one claim may be made in respect to property sale or property purchase expenses for the sale of a property or the purchase of a property that they own jointly or in common with their spouse or intend to own jointly or in common with their spouse.
12.3.8 An application for property sale and/or property purchase expenses shall be accompanied by the written documentary evidence of the payment by the member of the allowable expenses, being evidence that is satisfactory to the Controlling Authority.
12.3.9 The monetary amounts stated in 12.2.1 (e) and 12.3.1 (a) are effective from 1 December 2007 and these amounts will be reviewed annually by the Controlling Authority.
12.4 Displacement Expenses
12.4.1 Where a member has been:
(a) compulsorily transferred and retires by reason of having reached retirement age; or
(b) compulsorily transferred and as a result of death or the early retirement of that member due to ill-health, or the redundancy of that member, there has developed a hardship that can only be alleviated if the member or surviving spouse of that member changes address; or
(c) transferred as a result of promotion or advertised vacancy to a new locality, is required to live in a dwelling owned by the Controlling Authority in that new locality, and retires by reason of having reached retirement age; or
(d) transferred as a result of promotion or advertised vacancy to a new locality and as a result of the death or early retirement on the grounds of ill-health or redundancy of that member there has developed a hardship that can only be alleviated if that member or the surviving spouse of that member changes address, the member or the surviving spouse of that member, as the case may be, shall be entitled to Displacement Expenses. The Controlling Authority may determine a person's entitlement to Displacement Expenses where the member or surviving spouse cites hardship as a reason for making application for Displacement Expenses.
12.4.2 Displacement Expenses shall be a sum not exceeding $2,580, and shall be for reimbursement of reasonable removal and storage of furniture and personal effects of the member and of the member's spouse and/or dependent relatives of the member, and the costs of temporary accommodation that may be required during relocation that is subject of Displacement Expenses.
12.4.3 A member or member's spouse may, subject to the discretion of the Controlling Authority, be required to vacate the dwelling within 30 days of the member's death, retirement, resignation or redundancy, as the case may be, in order to be eligible to claim Displacement Expenses.
12.5 Depreciation Expenses
12.5.1 A member shall be paid Depreciation Expenses as compensation for accelerated depreciation and extra wear and tear on furniture and effects, the replacement and alteration of floor coverings, curtains, blinds and household goods resulting from a transfer or a requirement by the Controlling Authority to change residence.
12.5.2 Depreciation Expenses shall have direct relevance to furniture, effects, floor coverings, curtain, blinds and household goods, and be in accordance with the following amounts:
(a) Value between $1 and $3999 - amount claimable is $258.
(b) Value between $4000 and $20000 - amount claimable is $513.
(c) Value $20001 and above - amount of 2 per cent of the insured value of goods with a maximum of $924.
12.6 Removal Expenses
12.6.1 A member transferred from one station to another that requires a move from one locality to another will be paid reasonable expenses incurred in the transport of the member's furniture and personal effects, and for the costs involved in transporting the member, their spouse and dependant relatives.
12.6.2 The maximum amount of removal expenses shall be $1,999.
12.6.3 The maximum removal expenses to or from King Island and Flinders Island $7,736
12.6.4 Graduate Trainees
(a) Where a Graduate Trainee is appointed to a position requiring the member to move from his or her normal residential location, he or she shall be paid for reasonable expenses incurred in the transportation of furniture and personal effects.
(b) The total amount claimable by the Graduate Trainee is $1,999.
(c) A Graduate Trainee shall not be eligible to claim property sale or property purchase expenses, displacement expenses, education assistance expenses or depreciation expenses on the first appointment following graduation.
12.6.5 Where a member, including a Graduate Trainee, is appointed to a position in a new locality, shall prior to undertaking a removal, obtain quotations from at least three carriers if required, in respect of the removal and shall submit the quotations to the Controlling Authority for determination.
12.6.6 Where a member, including a Graduate Trainee, is appointed to a position in a new locality, that involves a move from one property to another, the Controlling Authority shall approve up to three paid working days at the time of the transfer for the purpose of packing, cleaning the property being vacated, travelling to the new locality, unpacking and settling into the new property.
12.7 Motor Vehicle Usage Allowance
12.7.1 Where a member, including a Graduate Trainee on his or her initial appointment, uses a private motor vehicle to transport themselves and their family to their new locality, the member shall be paid a motor vehicle usage allowance for a maximum of two motor vehicles in accordance with the rates at subclause 11.7 - Motor Vehicle Expense Allowance.
12.8 Meal and Accommodation Expenses
12.8.1 Where a member, including a Graduate Trainee on his or her initial appointment, incurs reasonable expenses for necessary meals and accommodation for themselves and their spouse and dependant relatives on the day prior to departure for the new locality, the day or days travelling and the day after arrival at the new locality, the member shall be refunded such expenses actually paid as the Controlling Authority deems reasonable.
12.9 Education Assistance Expenses
12.9.1 A member transferred from one station to another that requires a move from one locality to another and has a dependant child or dependant children who resides with the member and who attend school, shall be reimbursed for actual costs associated with the cost of transferring that child or children from one school to another, up to the limit of $605 per child to assist with the expenses of transferring the child or children.
12.9.2 Education expenses is restricted to the following:
(a) uniform purchase;
(b) school levies;
(c) replacement prescribed text books;
(d) other expenses as approved by the Controlling Authority.
12.10 Change of Residence Allowance
12.10.1 A member who permanently transfers from one location to another and reasonably requires a move from one residence to aonther and who does not receive either a Property Sale or Property Purchase expense is entitled to payment of a one-off allowance of $5000 to assist with meeting the expenses associated with a change of residence.
12.10.2 A member must complete at least two year's service in the relocated position before being eligible for a further payment under this subclause when transferring.
12.10.3 The provisions of sublcause 12.10 will be reviewed in June 2010 to ensure continued relevance to the Controlling Authority's human resource strategy.
12.11 General Provisions
12.11.1 Notwithstanding the clauses relating to Transfer Expenses, the Controlling Authority may approve claims for all allowances in Clause 12 in exceptional circumstances.
12.1 Definitions
'New locality' means the locality to which the member is transferred.
'Old locality' means the locality from which the member is transferred.
'Property' means all conventional permanent types of accommodation including flats, home units and land on which to erect a dwelling, but shall not include any type of temporary accommodation such as a caravan, holiday home, house boat or similar.
'Property Purchase Expenses' includes:
(a) Professional costs and disbursements paid to a solicitor, land broker or conveyancer.
(b) Expenses relating to the execution or discharge of a mortgage. Where the property is subject to more than one mortgage, the costs involved with one mortgage only shall be admissible.
(c) Stamp duty and other statutory charges paid to register or transfer titles and/or mortgages.
(d) All other expenses necessarily incurred in the purchase of a property which are approved by the Controlling Authority. but does not include:
(a) Mortgage insurance costs.
(b) Charges incurred in arranging bridging finance.
(c) Council or Corporation rates, water, sewerage, garbage, electricity or similar charges.
'Property Sale Expenses' includes:
(a) Commission and related expenses paid to a real estate agent or other agent for fees paid to an auctioneer where the property is sold at auction.
(b) Professional costs and disbursements paid to a solicitor, land broker or conveyancer.
(c) Expenses relating to the execution or discharge of a mortgage. Where the property is subject to more than one mortgage, the costs involved with one mortgage only shall be admissible.
(d) Advertising expenses, not exceeding $500.00 relating to the sale of the property where an agent was not engaged to sell the property.
(e) Stamp duty and other statutory charges paid to register or transfer titles and/or mortgages.
(f) Other expenses necessarily incurred in the sale of a property which are approved by the Controlling Authority. but does not include:
(a) Charges incurred in arranging bridging finance.
(b) Auctioneers fees in respect of an unsuccessful auction.
(c) Council or Corporation rates, water, sewerage, garbage, electricity or similar charges.
'Transfer' or 'transferred' means a permanent transfer resulting from an advertised vacancy or application for promotion, or a compulsory transfer. It does not include a voluntary request by a member, a posting upon graduation from the Police Academy or a transfer as a result of misconduct.
12.2 Property Sale Expenses
12.2.1 A member transferred from one location to another requiring a change in residence shall be entitled to a property sale expenses for the sale of a property in their old locality provided that:
(a) the property is owned and occupied by the member; or
(b) the property was being purchased under a contract of sale providing for vacant possession; or
(c) the property was being constructed for the member's own occupation on completion of construction;
(d) at the date of sale the transfer of the member was approved and signed; and
(e) the expenses shall not exceed :
(i) $14,271 for a sale in a capital city and greater metropoloitan area within the capital city;
(ii) $10,655 for a sale in a non-capital city; or
(iii) such proportion which reflects the member's equity in the property owned jointly or in common with a person other than the member's spouse or dependent relative; and
(f) the amount paid shall be reimbursement for reasonable expenses approved by the Controlling Authority incurred in the sale of the property owned or part-owned by the member.
12.3 Property Purchase Expenses
12.3.1 A member who transfers to another locality and receives property sale expenses is entitled to property purchase expenses for the purchase of a property in the new locality, provided that:
(a) the expenses shall not exceed:
(i) $12,650 for a purchase in capital city and greater metropolitan area within the capital city; or
(ii) $8,590 for a purchase in a non-capital city.
(b) the amount paid shall be for reasonable expenses approved by the Controlling Authority incurred in the purchase of a property; and
(c) the member occupies the purchased property or intends to occupy the property upon completion of construction.
12.3.2 The Controlling Authority may approve payment of property purchase expenses for the purchase of a property in the new locality, to a member who does not sell a property in connection with transferring to another locality, if the Controlling Authority is satisfied the transfer necessitated the member to purchase a property in the new locality.
12.3.3 In addition to paragraph 12.3.2, a member who was required to reside in Departmental accommodation at their old locality is entitled to claim property purchase expenses for the purchase of a property at their new locality, provided the member was entitled to and claimed property sale expenses when the member transferred to the old locality.
12.3.4 (a) A member is not entitled to claim property sale or property purchase expenses in respect of a sale or purchase of a property, which is effected more than two years after the date on which the member takes up duty in the new locality; or
(b) After the date on which the transfer appears in the Police Gazette as the member's transfer date back to the previous locality if less than two years.
12.3.5 The Controlling Authority may approve both property sale and property purchase expenses outside the two year time frame in special circumstances upon application by the member.
12.3.6 Property Sale or Property Purchase Expenses may be approved at the discretion of the Controlling Authority for a member who is transferred to a new locality as a result of misconduct.
12.3.7 Where a member's spouse is also a member of the Police Service only one claim may be made in respect to property sale or property purchase expenses for the sale of a property or the purchase of a property that they own jointly or in common with their spouse or intend to own jointly or in common with their spouse.
12.3.8 An application for property sale and/or property purchase expenses shall be accompanied by the written documentary evidence of the payment by the member of the allowable expenses, being evidence that is satisfactory to the Controlling Authority.
12.3.9 The monetary amounts stated in 12.2.1 (e) and 12.3.1 (a) are effective from 1 December 2007 and these amounts will be reviewed annually by the Controlling Authority.
12.4 Displacement Expenses
12.4.1 Where a member has been:
(a) compulsorily transferred and retires by reason of having reached retirement age; or
(b) compulsorily transferred and as a result of death or the early retirement of that member due to ill-health, or the redundancy of that member, there has developed a hardship that can only be alleviated if the member or surviving spouse of that member changes address; or
(c) transferred as a result of promotion or advertised vacancy to a new locality, is required to live in a dwelling owned by the Controlling Authority in that new locality, and retires by reason of having reached retirement age; or
(d) transferred as a result of promotion or advertised vacancy to a new locality and as a result of the death or early retirement on the grounds of ill-health or redundancy of that member there has developed a hardship that can only be alleviated if that member or the surviving spouse of that member changes address, the member or the surviving spouse of that member, as the case may be, shall be entitled to Displacement Expenses. The Controlling Authority may determine a person's entitlement to Displacement Expenses where the member or surviving spouse cites hardship as a reason for making application for Displacement Expenses.
12.4.2 Displacement Expenses shall be a sum not exceeding $2,580, and shall be for reimbursement of reasonable removal and storage of furniture and personal effects of the member and of the member's spouse and/or dependent relatives of the member, and the costs of temporary accommodation that may be required during relocation that is subject of Displacement Expenses.
12.4.3 A member or member's spouse may, subject to the discretion of the Controlling Authority, be required to vacate the dwelling within 30 days of the member's death, retirement, resignation or redundancy, as the case may be, in order to be eligible to claim Displacement Expenses.
12.5 Depreciation Expenses
12.5.1 A member shall be paid Depreciation Expenses as compensation for accelerated depreciation and extra wear and tear on furniture and effects, the replacement and alteration of floor coverings, curtains, blinds and household goods resulting from a transfer or a requirement by the Controlling Authority to change residence.
12.5.2 Depreciation Expenses shall have direct relevance to furniture, effects, floor coverings, curtain, blinds and household goods, and be in accordance with the following amounts:
(a) Value between $1 and $3999 - amount claimable is $258.
(b) Value between $4000 and $20000 - amount claimable is $513.
(c) Value $20001 and above - amount of 2 per cent of the insured value of goods with a maximum of $924.
12.6 Removal Expenses
12.6.1 A member transferred from one station to another that requires a move from one locality to another will be paid reasonable expenses incurred in the transport of the member's furniture and personal effects, and for the costs involved in transporting the member, their spouse and dependant relatives.
12.6.2 The maximum amount of removal expenses shall be $1,999.
12.6.3 The maximum removal expenses to or from King Island and Flinders Island $7,736
12.6.4 Graduate Trainees
(a) Where a Graduate Trainee is appointed to a position requiring the member to move from his or her normal residential location, he or she shall be paid for reasonable expenses incurred in the transportation of furniture and personal effects.
(b) The total amount claimable by the Graduate Trainee is $1,999.
(c) A Graduate Trainee shall not be eligible to claim property sale or property purchase expenses, displacement expenses, education assistance expenses or depreciation expenses on the first appointment following graduation.
12.6.5 Where a member, including a Graduate Trainee, is appointed to a position in a new locality, shall prior to undertaking a removal, obtain quotations from at least three carriers if required, in respect of the removal and shall submit the quotations to the Controlling Authority for determination.
12.6.6 Where a member, including a Graduate Trainee, is appointed to a position in a new locality, that involves a move from one property to another, the Controlling Authority shall approve up to three paid working days at the time of the transfer for the purpose of packing, cleaning the property being vacated, travelling to the new locality, unpacking and settling into the new property.
12.7 Motor Vehicle Usage Allowance
12.7.1 Where a member, including a Graduate Trainee on his or her initial appointment, uses a private motor vehicle to transport themselves and their family to their new locality, the member shall be paid a motor vehicle usage allowance for a maximum of two motor vehicles in accordance with the rates at subclause 11.7 - Motor Vehicle Expense Allowance.
12.8 Meal and Accommodation Expenses
12.8.1 Where a member, including a Graduate Trainee on his or her initial appointment, incurs reasonable expenses for necessary meals and accommodation for themselves and their spouse and dependant relatives on the day prior to departure for the new locality, the day or days travelling and the day after arrival at the new locality, the member shall be refunded such expenses actually paid as the Controlling Authority deems reasonable.
12.9 Education Assistance Expenses
12.9.1 A member transferred from one station to another that requires a move from one locality to another and has a dependant child or dependant children who resides with the member and who attend school, shall be reimbursed for actual costs associated with the cost of transferring that child or children from one school to another, up to the limit of $605 per child to assist with the expenses of transferring the child or children.
12.9.2 Education expenses is restricted to the following:
(a) uniform purchase;
(b) school levies;
(c) replacement prescribed text books;
(d) other expenses as approved by the Controlling Authority.
12.10 Change of Residence Allowance
12.10.1 A member who permanently transfers from one location to another and reasonably requires a move from one residence to aonther and who does not receive either a Property Sale or Property Purchase expense is entitled to payment of a one-off allowance of $5000 to assist with meeting the expenses associated with a change of residence.
12.10.2 A member must complete at least two year's service in the relocated position before being eligible for a further payment under this subclause when transferring.
12.10.3 The provisions of sublcause 12.10 will be reviewed in June 2010 to ensure continued relevance to the Controlling Authority's human resource strategy.
12.11 General Provisions
12.11.1 Notwithstanding the clauses relating to Transfer Expenses, the Controlling Authority may approve claims for all allowances in Clause 12 in exceptional circumstances.